Here are the answers to the questions:
21. An individual who keeps the employer's diary and arranges appointments is
- D. a secretary.
- A secretary is primarily responsible for administrative tasks such as managing schedules, appointments, and correspondence for their employer.
22. The left part of a cheque reserved for record purposes is called
- C. counterfoil.
- The counterfoil (or stub) is the portion of a cheque that remains in the cheque book after the cheque has been detached, used by the drawer to keep a record of the transaction.
23. A foolscap paper with size 250x330mm is used for
- A. lengthy report.
- Foolscap is a relatively large paper size, making it suitable for documents that require more space, such as lengthy reports.
24. Which of the following individuals in an organisation is the most senior officer?
- D. Managing Director.
- The Managing Director (MD) is typically the highest-ranking executive in an organization, responsible for the overall management and operations.
25. The number of fingers used to type the left home keys are
- B. four.
- In touch typing, the four fingers of the left hand (pinky, ring, middle, and index) are positioned on the home row keys A, S, D, and F, respectively.
26. Trolleys and baskets in the mailroom are used to
- C. collect and distribute mails.
- Mailrooms are dedicated to handling incoming and outgoing mail within an organization, and trolleys and baskets are essential tools for efficiently collecting and distributing these items.
27. Petty cash book is prepared to
- D. enter small cash transactions.
- A petty cash book is used to record minor, day-to-day cash expenditures that are too small to be recorded in the main cash book.
28. The keyboard of a typewriter is arranged in
- A. alpha-numerical setting.
- A typewriter keyboard includes both alphabetic characters (letters) and numerical characters (numbers), along with symbols, making it an alpha-numerical arrangement.
29. Which of the following departments forecast customers taste in the process of production?
- B. Research department.
- The research department, often including market research or R&D, is responsible for studying market trends, consumer preferences, and forecasting customer tastes to guide product development and production.
30. Trade discount is deducted on the
- A. invoice.
- Trade discount is a reduction in the list price offered to traders or for bulk purchases and is typically deducted directly on the invoice, showing the net price payable.
31. Jane supplies furniture on credit. The double entry is
- D. debit furniture and credit jane.
- If Jane supplies (sells) furniture on credit, and we consider the double entry from the perspective of the buyer of the furniture:
- The asset "Furniture" increases, so it is debited.
- A liability to "Jane" (the supplier) is created, so "Jane" (as an Accounts Payable account) is credited.
32. The trial balance is extracted before preparing the
- D. balance sheet and profit and loss account.
- The trial balance is a list of all ledger balances prepared to check the arithmetical accuracy of the books before the final accounts (the Trading Account, Profit and Loss Account, and Balance Sheet) are prepared.
33. Which of the following documents serves as a means of payment?
- A. Cheque.
- A cheque is a written instruction to a bank to pay a specified amount of money from one account to another, thereby serving as a common means of payment.
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