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Here's how those procurement duties are typically performed in a public institution like the NHIA: 1. Supplier and Vendor Management: This involves identifying potential suppliers, pre-qualifying them based on criteria like financial stability, capacity, and past performance, and then maintaining a database of approved vendors. The NHIA would regularly evaluate supplier performance to ensure quality, timely delivery, and adherence to terms, fostering good relationships for future needs. 2. Contract Administration: This duty ensures that all terms and conditions of awarded contracts are met. It includes monitoring service level agreements, tracking delivery schedules, processing payments according to contract milestones, and managing any contract variations or disputes that may arise. The goal is to ensure both parties fulfill their obligations. 3. Tender Committee Secretariat: The secretariat supports the Tender Committee, which is responsible for evaluating bids and recommending contract awards. Its duties include preparing meeting agendas, compiling and distributing tender documents to committee members, recording minutes of meetings, and communicating decisions to bidders. It ensures the committee's work is organized and documented. 4. PPA Compliance Oversight: This involves ensuring that all procurement activities strictly adhere to the Public Procurement Act (PPA) of Ghana and its regulations. This includes verifying that proper procurement methods are used, tender processes are transparent, evaluation criteria are followed, and all necessary approvals are obtained at each stage to avoid legal non-compliance. 5. GHANEPS Administration: This refers to managing the institution's activities on the Ghana Electronic Procurement System (GHANEPS). Duties include publishing tender notices online, receiving electronic bids, managing supplier registration on the platform, and using the system for contract award notifications and other procurement communications, ensuring a digital and transparent process. Send me the next one 📸