Based on the listed job description, the possible question for my written exam . Position Summary Admin and Store Operations Assistant is part of Regional Operations team, within a , South region, h field office, which focuses on providing operation support services in the South region, to ensure the availability and quality of administration and logistics, fully support , operations. She/he acts as a service provider, supporting all projects in operation support functions, ensuring a timely response to the projects and the client community. Job Description Operation support Reviews and delivers （specialised） operational services, within guidelines and procedures. Provides support to operations team, in order to provide consistent operational processes for the projects. This related to one or more of the operations supports services: procurement, administration, logistics, IT, legal and/ or HR. Administration Receive visitors and calls, handle their inquiries, and direct them to the appropriate persons according to their needs and the updated visitors’ list tracker. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals, if any Maintain scheduling and event calendars and assist on booking meeting rooms and events in the office, including with external hotels, if any Support the operation team on taxi booking and payment preparation at the regional level. Set up and maintain paper and electronic filing systems for records, correspondence, and other material Ensures timely reception and transmission of any project correspondence and circulation and information sharing to staff. Responsible for the incoming and outgoing correspondences of the office, locate/file and/or replay as required. Support regional operation team on receiving tender documents according to , standard procedure. Stock Management Ensure that all goods in the regional office are packed safely and segregated according to their nature. Manage regional stock data and tracking systems in accordance with , standard procedures. Always Ensure physical stock in the stores tally with book balances Organize the loading, unloading, and stocking of all stores when stock arrives or is to be taken out. Ensure all stock is in its correct positions and easily accessible. Completion of the Goods Receipt Notes on reception of items from suppliers/DIKs with coordination with Addis Ababa office and procurement staff. Prepare list of obsolete asset and stock items for management decision and facilitate the disposal accordingly Always check on expiry dates of stocks and using the FIFO procedure to minimize losses through unobserved expiries. Facilitate periodical and annual inventory counting in the region and report to ROM and AA , office. Asset Management Manage fixed asset inventory and tracking systems in regional office, submit a report to the Regional Office Manager & Addis Ababa , office. Keeps track of all asset and equipment movements and updates asset and equipment registers in SharePoint and SBD Ensure Asset tags for every asset in the region with consultation from the , Addis Ababa office. Monitor and review all receiving transactions for accuracy; and in case of any discrepancy, inform the regional office manager and suggest corrective measures. Cleaning Ensure cleaning of all stores and office should be done daily. Security of stock and Office Ensure that all stocks are secure, and stock levels are per their level on the appropriate bin card/stock cards and other storage documentation. Ensure that the stores and office are in a lockable state and quickly report on any insecurities on the stores Ensure proper cleaning and safeguarding of , Arba Minch regional office File Management Maintain all store management folders in an orderly fashion. Ensure Warehouse management files archived in SBD. Fixed Asset transfer Certificate Fixed asset disposal (Donations, Sales, transfers etc.) GRN & Packing Lists Stock Cards, Bin Cards Stock Requisition Form Donation in Kind (DIK)

በቀረበው የሥራ መግለጫ ላይ በመመስረት፣ ለጽሑፍ ፈተናዎ ሊሆኑ የሚችሉ ጥያቄዎች እነሆ፦ 1. በመጋዘን ውስጥ ያለው ትክክለኛ ክምችት ከመዝገብ ሚዛን ጋር የማይጣጣም ከሆነ ምን እርምጃዎችን ይወስዳሉ? 2. የ FIFO (First-In, First-Out) አሰራርን ያብራሩ እና በተለይም የማለቂያ ቀናትን በተመለከተ በክምችት አስተዳደር ውስጥ ለምን አስፈላጊ እንደሆነ ይግለጹ። 3. እንደ አስተዳደር እና መጋዘን ኦፕሬሽን ረዳት፣ የቢሮ ጎብኝዎችን እና ጥሪዎችን እንዴት ያስተናግዳሉ? እንዲሁም የፕሮጀክት ደብዳቤዎችን በወቅቱ መቀበል እና ማስተላለፍን እንዴት ያረጋግጣሉ? 4. የቋሚ ንብረት ክምችት እና መከታተያ ስርዓቶችን እንዴት ያስተዳድራሉ? በተጨማሪም፣ የመጋዘን እና የቢሮ ደህንነትን ለማረጋገጥ ምን እርምጃዎችን ይወስዳሉ? ሌላ ጥያቄ አለዎት? ላኩልኝ 📸